County awards CMAR contract for JPJ Complex

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By Jennifer Garcia

The County Council had a heavy agenda to tackle at Tuesday night’s meeting and it proved to be a long night.

With three county councilors on vacation, a quorum of four councilors was left to make decisions. Councilors Jim West, Jim Hall and Nona Bowman were out of town.

Though there were many issues that were dealt with last night, one of the highlights of the evening was the council approving the hiring of a Construction Manager at Risk for the Judicial/Jail/Police Complex.

The motion passed 4-0, with little discussion.

The CMAR Services Agreement was awarded to HB Construction for construction for the JPJ Complex; and approval to proceed with preconstruction services in the amount of $85,050, including applicable gross receipts tax.

According to county documents, the CMAR RFP for the JPJ Complex was released for advertisement on April 13.

Two firms attended a non-mandatory pre-proposal meeting on April 29. The procurement process included a two-step qualification procedure, the first of which was for firms to submit an Initial Proposal.

Three firms submitted proposals, which were evaluated by the staff selection committee and all three firms were short-listed to proceed to the second step of the procurement process, the Initial Guaranteed Maximum Price (IGMP) proposal.

The firms based their IGMP on design documents prepared to an approximately 60 percent level of completion. The RFP required the firms to submit assumptions made for items shown in the plans, as well as for items not shown or completely developed in the plans, but assumed to be needed to complete the project in accordance with the state project scope.

Each firm’s IGMP was based on its assumptions.

Once interviews were conducted, a request for a Best and Final Offer was added to the procurement process, in accordance with the County’s Procurement Code.

The teams were invited but not required to submit a BAFO. Two firms submitted a BAFO with higher IGMPs and one firm submitted a BAFO that was lower than their IGMP.

Though HB Construction is not familiar with the CMAR process, they were recommended since their BAFO was below the budget established for the project and the countys experience with them as the contractor for Fire Station No. 3 was positive.

The other two firms that submitted BAFOs were substantially over the project budget. The total project cost estimate, including the JPJ estimated construction costs and “soft costs” is $18,669,626.

In August 2007, the architect’s estimate solely for construction of the JPJ Complex was $15,994,222.

Total estimated project costs in 2007 as presented with the schematic design (30 percent) were $20,308,936. The approved project budget in the FY09 Budget is $20,188,000.

Based on the BAFO IGMP received from HB Construction, the estimated project cost is $18,669,626, which leaves $1,518,374 or 8.13 percent for a project contingency.

Construction is scheduled to begin this month.

NEXT: The council approves water and electric rate increases.